Annual Student Information Update
The Annual Student Information Update for the 2020-2021 school year is open from June 24, 2020, to July 31, 2020.
All students currently enrolled in preschool through 12th grade or in our post-secondary program will need to complete the Annual Student Information Update through our online enrollment system. You must complete the annual student information update by July 31, 2020, in order for your child to start school on the first day of school. The annual student information update allows families to update parent/guardian contact information, emergency contacts, student health information, and electronically sign yearly consent forms. Additionally, families who will have a student enrolled in grades 3, 6, or 9 or whose address has changed will be required to provide proof of residency (this was previously an annual requirement for all students).
Step 1: Collect Important Information
Before you begin the annual student information update, we recommend that you gather all the necessary documents listed below. For families who have a student enrolled in grades 3, 6, 9, or whose address has changed make sure to have all required documents ready and saved on the computer/laptop from which you are applying. If you are applying from your smartphone, you will have to save a photograph of each document on your camera roll. Please make sure all files are legible, clear scans of the original documents in PDF, JPEG, JPG, or PNG file format.
- Emergency Contact Information
- Health Information/Medical Provider
- Proof of Residency
- Required for grades 3, 6, 9 and families whose address has changed
- Shared Housing Affidavit (if applicable)
- Custody/Divorce court documents (if applicable)
- Court/Restraining Order (if applicable)
Step 2: Set-Up Your Family Account
On June 24, 2020, at 9 a.m., the primary parent/guardian contact listed in our student information system will receive an email and text message from firstname.lastname@example.org with instructions on how to access their family’s account to complete the annual student information update. If you do not receive an email or text message communication, please contact the Enrollment Center at 408-423-3596 or email@example.com.
Login to your account. On the Student Dashboard, look for the green Annual Update button (on devices with a small screen or on a mobile device you may have to scroll to the right). Click Annual Update to complete your student's forms. Do NOT click the "Add returning Student" button as you will be prompted to enter an access code.
Step 3: Complete and Submit Annual Student Information Update
Families who need assistance completing enrollment may schedule an appointment by contacting the Enrollment Center at (408) 423-3596, firstname.lastname@example.org, or using our Google Appointment Calendar. Staff will be assisting families by phone, video conference, and curbside appointments.
Step 4: Enrollment Center Reviews Your Annual Student Information Update
If information or documentation is missing the Enrollment will contact the primary parent/guardian listed on the contact information provided. The parent/guardian will receive a confirmation email, text message, or both (based on the contact information you provide) once the information and documents submitted have been verified and enrollment has been approved.
For questions about COVID-19 and its impact on our learning environment, please visit our Coronavirus Updates webpage.